Billable hours, month-end close, and audit-proof records
Track every billable minute, assign per-client rates, lock the period, and hand finished invoices to clients from a single European workspace.
🇪🇺 GDPR compliant · EU servers · No surveillance
Built for how accountants actually bill
We built Hourvio for firms that bill by the hour and live by the month-end close. Every minute you spend on a client has to land on an invoice, tie back to the correct rate, and sit inside a period you can defend to a partner or a regulator. Shortcuts lose money, and sloppy records create review exceptions nobody wants to explain.
Hourvio keeps the chain tight. A one-click timer captures billable hours against the right client and matter, rate cards apply the numbers you negotiated, and the detailed report gives you a row-per-entry ledger ready for review. Finalize the period, lock it, pull unbilled time into a branded PDF invoice, and hand the result to the client with confidence.
We host everything on European servers in Germany. No screenshots, no cameras, no keystroke logging. Your team is trusted to track their own time, and the system is built to make that the fastest option.
Client-ready PDF invoices
Pull unbilled billable hours into a branded PDF invoice with five layouts, custom letterhead, and payment tracking built in.
Accurate billable hours
One-click timer, back-dating, and weekly grid capture every chargeable minute with the correct client, matter, and approval state.
Audit-proof records
Append-only audit logs track every edit, export, and approval with user, IP, and a field-level diff retained up to ten years.
Per-client rate cards
Four-level rate hierarchy resolves from workspace default to per-client and per-user overrides, with effective-from timestamps.
Exports for your accounting stack
CSV and Excel exports of detailed, summary, and audit reports feed directly into your general ledger and review files.
Locked period protection
Lock dates freeze approved entries workspace-wide. Nothing inside a closed period changes without an admin override in the audit log.
Set up client workspaces
Create a client profile for every firm you bill. Capture tax ID, VAT number, banking details, payment terms, and default currency once, then use those values on every project and invoice that client ever touches.
hourv.ioClient setup with billing infoI-ACC-01Client profile creation form with tax ID, VAT number, payment terms, and default currency fields populated.Configure rates per client
Set billable rates per client, per matter, or per team member. The four-level rate hierarchy resolves automatically from workspace default to project override to task rate to a specific user-project override, and every rate change carries its effective-from date.
hourv.ioRate card configurationI-ACC-02Rate card configuration panel showing workspace, project, task, and user-specific billable rates with effective dates.Track billable time
Run the timer against a client and matter, or type hours into the weekly grid. Every entry snapshots the rate that was effective at creation, carries its approval state, and can be back-dated or split without losing the original audit trail.
hourv.ioBillable time trackingI-ACC-03Timer running against a specific client and matter with billable rate and description visible inline.Review and lock the period
Run a detailed report for the month, review flagged entries in the time audit report, approve the submitted timesheets, and advance the lock date. Entries on or before the lock date become read-only except for admin overrides, which are audit-logged.
hourv.ioPeriod review and lockI-ACC-04Detailed report filtered for the month with approval queue visible and a lock date slider.Generate client invoices
Pull unbilled billable hours into a branded PDF invoice filtered by client, project, or date range. Pick one of five invoice templates, apply the letterhead, finalize, and the original PDF is hashed and stored for every future reprint.
hourv.ioClient invoice generationI-ACC-05Invoice editor with line items imported from tracked time, a PDF preview panel, and a finalize button.
Invoices straight from tracked time
Five PDF templates, custom letterhead, payment tracking, and multi-currency billing. Every line item traces back to a real time entry at the rate that was effective on the day.
Month-end reports and exports
Summary, detailed, and time audit reports with CSV and Excel exports feed review files and general ledger entries without any retyping.
Billable hours, tracked properly
One-click timer, weekly grid, back-dating, and approval states with a rate snapshot on every entry so billable hours match invoices to the cent.
Your data stays in Europe
We host every workspace on European servers in Germany, and we never watch your team work. Security is a default, not an upsell.
GDPR by default
Every workspace is GDPR-compliant on day one. No toggles, no add-ons, no separate EU edition.
EU servers in Germany
We run on servers in Germany. Your data never leaves the European Union.
SSO and SAML
Bring your identity provider. We support SAML 2.0 and OIDC for single sign-on on the Business tier.
Multi-factor authentication
Protect every account with TOTP-based MFA. Enforce it workspace-wide on the Business tier.
Audit logs
Every admin action is logged with actor, timestamp, and context. Export and review at any time.
Isolated infrastructure
Customers on the Professional and Business plans run on their own database and application server. Not shared multi-tenancy.
We trust your team. Hourvio has no screenshots, no webcam monitoring, no keystroke logging, and no mouse tracking. Ever.
Billing built for European accounting firms
Join the Early Access list and we will email you the moment your workspace is ready. No credit card, no commitment.