Project phases, budgets, and invoices from tracked time
Track time against project phases, watch the budget per phase, bill the client from the same workspace, and keep profit visibility per project.
🇪🇺 GDPR compliant · EU servers · No surveillance
Built for phase-based architecture work
We built Hourvio for architecture firms that plan projects in phases and bill clients the same way. Concept, schematic, design development, construction documents, bidding, construction administration — every phase has its own budget, its own rate, and its own deliverable. If the hours on a phase drift and nobody notices until the next invoice, the margin on the whole project quietly disappears.
Hourvio keeps the whole picture in one workspace. A project bundles phases as tasks, members, a client, a rate card, and a budget. The timer captures hours against the right phase, budget alerts fire at fifty, eighty, and one hundred percent, and the profit summary shows revenue, cost, and margin per project on one screen. Finalize the period, pull unbilled hours into a branded PDF invoice per phase, and send.
Everything runs on European servers in Germany. No screenshots, no webcam monitoring, no keystroke logging. Your architects and drafters are professionals, and the product treats them that way.
Phase-based projects
Break every project into phases as tasks. Concept, schematic, design development, and CD each get their own hours, budget, and invoice line.
Per-phase budgets
Attach time or money budgets per phase with alerts at fifty, eighty, and one hundred percent, plus velocity forecasts on the burn rate.
Client billing from tracked time
Pull unbilled hours into a branded PDF invoice filtered by phase or by project with five templates and configurable letterhead.
Profit per project
Billable and cost rates side by side show revenue, labor cost, and margin per project so scope creep stops eating the bottom line.
Billable rate cards
Four-level rate hierarchy covers workspace, project, task, and per-user rates so principals, architects, and drafters bill at the right number.
Drawing-review time tracking
Pin review cycles as recurring tasks and track every markup, redline, and coordination session against the right phase without extra admin.
Set up a project with phases
Create a project per building or engagement. Add concept, schematic, design development, construction documents, and construction administration as tasks. Attach the client profile, contract value, currency, and a member list. The project is ready to carry hours and hit the invoice.
hourv.ioProject with phasesI-ARC-01Architecture project with phases listed as tasks and a client profile attached with contract value.Configure rates for each phase
Set billable rates per phase, per role, or per architect. The four-level hierarchy picks the most specific rate on every entry, so a principal on schematic design bills at one number while a drafter on CD bills at another. Rate changes carry an effective-from date.
hourv.ioRate configuration per phaseI-ARC-02Rate card panel showing phase-level rates with principal, architect, and drafter rates set for design development.Track time against phases
Architects run the timer against a project and phase, or type hours into the weekly grid. Every entry snapshots the rate at creation, carries the description that lands on the invoice, and respects the phase budget as the project moves through design and construction.
hourv.ioPhase-based time trackingI-ARC-03Weekly timesheet grid with phases as rows and hours distributed per day for multiple architects.Monitor the budget
Budget alerts fire at fifty, eighty, and one hundred percent of the phase budget. The project dashboard shows tracked time against every phase live, and velocity-based forecasts predict when the phase will hit its cap at the current burn rate, so the client conversation happens early.
hourv.ioPhase budget monitoringI-ARC-04Project dashboard with progress bars per phase, budget alerts at eighty percent, and a velocity forecast line.Invoice the client per phase or in total
Pull unbilled billable hours for one phase or the whole project into a branded PDF invoice. Pick one of five templates, apply the firm letterhead, finalize, and record the payment when it arrives. Every line item traces back to a real time entry at the correct rate.
hourv.ioPhase-based client invoiceI-ARC-05Invoice editor pulling unbilled hours from design development into line items grouped per phase.
Projects with phases and budgets
Every project bundles phases as tasks, members, a client, a rate card, and a budget. Threshold alerts and velocity forecasts catch drift early.
Invoices from tracked time
Pull unbilled hours per phase or per project into branded PDFs with five templates, custom letterhead, payment tracking, and multi-currency billing.
Profit and utilization reports
Summary and detailed reports with billable vs non-billable splits, margin per project, and CSV and Excel exports for client presentations.
Your data stays in Europe
We host every workspace on European servers in Germany, and we never watch your team work. Security is a default, not an upsell.
GDPR by default
Every workspace is GDPR-compliant on day one. No toggles, no add-ons, no separate EU edition.
EU servers in Germany
We run on servers in Germany. Your data never leaves the European Union.
SSO and SAML
Bring your identity provider. We support SAML 2.0 and OIDC for single sign-on on the Business tier.
Multi-factor authentication
Protect every account with TOTP-based MFA. Enforce it workspace-wide on the Business tier.
Audit logs
Every admin action is logged with actor, timestamp, and context. Export and review at any time.
Isolated infrastructure
Customers on the Professional and Business plans run on their own database and application server. Not shared multi-tenancy.
We trust your team. Hourvio has no screenshots, no webcam monitoring, no keystroke logging, and no mouse tracking. Ever.
Phase-based billing for architecture firms
Join the Early Access list and we will email you the moment your workspace is ready. No credit card, no commitment.