Campaign tracking, retainers, and monthly client reports
Track campaign time across every client, watch retainer hours burn, and send monthly reports from a single European workspace.
🇪🇺 GDPR compliant · EU servers · No surveillance
Built for campaign-led marketing work
We built Hourvio for marketing agencies where a single week covers paid social, content production, email, media buying, and the monthly strategy call for three different clients. Retainers have to stay honest, campaigns need clean time-per-deliverable numbers, and the account lead has to give every client a monthly report that matches what was actually done.
Hourvio keeps the whole picture in one workspace. Campaigns become projects with budgets, tasks, and member lists, retainers carry monthly caps with threshold alerts, and the summary report rolls hours up per client and per campaign for monthly hand-off. The team dashboard shows utilization per person so the account lead can rebalance before the week gets away.
Everything runs on European servers in Germany. No screenshots, no webcam monitoring, no keystroke logging. Your strategists, creatives, and media buyers are professionals, and the product treats them that way.
Campaign tracking
Every campaign is a project with deliverables as tasks, a client, a rate card, and a budget so time lands on the right work automatically.
Monthly retainer management
Retainer projects carry monthly time or money budgets with alerts at fifty, eighty, and one hundred percent, plus velocity forecasts on burn.
Per-client reports
Summary and detailed reports filter by client, campaign, and tag for clean monthly rollups ready for CSV and Excel export.
Team assignments
Assign strategists, creatives, and media buyers to projects with per-user rate overrides, role-based rate cards, and group-level permissions.
Budget visibility
Project dashboards show tracked time against every campaign budget live, so account leads spot overruns before they hit the client conversation.
Rate cards per client
Four-level rate hierarchy resolves workspace, project, task, and per-user rates so every client bills at the number that was negotiated.
Set up campaigns as projects
Create a project per campaign or retainer. Attach the client profile, contract value, currency, and a budget matching the scope. Add deliverables as tasks — paid social, content, email, media buying — so time lands against the right work as the campaign runs.
hourv.ioCampaign project setupI-MKT-01Campaign project creation form with client, budget, tasks per deliverable, and assigned marketers visible.Assign team and rates
Add strategists, creatives, and media buyers to the project individually or in batches. Per-user rate overrides handle negotiated pricing, and role-based rates cover Strategist, Creative Director, and Media Buyer templates. Rate changes carry an effective-from date.
hourv.ioTeam and rate assignmentI-MKT-02Project member panel with marketers assigned and per-user rate overrides for different roles visible.Track campaign work
Team members run the timer against the campaign and the deliverable, or type hours into the weekly grid. Every entry snapshots the rate at creation, respects the project budget, and carries the description that lands on the client report when the month closes.
hourv.ioCampaign time trackingI-MKT-03Weekly timesheet grid with campaigns as rows and tracked hours distributed across deliverables per day.Review retainer hours weekly
The weekly report shows hours per campaign and per client, the budget dashboard flags any retainer approaching its cap, and the team dashboard surfaces utilization per person. Account leads rebalance workloads before Friday, and clients hear about overages with data, not guesses.
hourv.ioWeekly retainer reviewI-MKT-04Weekly review dashboard with retainer progress bars, utilization per marketer, and budget alerts.Send monthly reports
Filter the summary or detailed report by client, pick the month as the date range, and export to CSV or Excel for the monthly hand-off. Every export keeps the active filters, so the file the client receives matches exactly what you reviewed on screen.
hourv.ioMonthly client reportI-MKT-05Detailed report filtered to one client with Excel export preview showing the campaign breakdown.
Projects and retainers with budgets
Every campaign and retainer bundles tasks, members, a client, and a budget. Threshold alerts and velocity forecasts catch drift before it bites.
Monthly client reports and exports
Summary and detailed reports group by client, campaign, tag, or date range with CSV and Excel exports ready for monthly hand-off.
Team management and assignments
Members, groups, roles, and direct supervisors with per-user rate overrides and role-based rate cards for every campaign the agency runs.
Your data stays in Europe
We host every workspace on European servers in Germany, and we never watch your team work. Security is a default, not an upsell.
GDPR by default
Every workspace is GDPR-compliant on day one. No toggles, no add-ons, no separate EU edition.
EU servers in Germany
We run on servers in Germany. Your data never leaves the European Union.
SSO and SAML
Bring your identity provider. We support SAML 2.0 and OIDC for single sign-on on the Business tier.
Multi-factor authentication
Protect every account with TOTP-based MFA. Enforce it workspace-wide on the Business tier.
Audit logs
Every admin action is logged with actor, timestamp, and context. Export and review at any time.
Isolated infrastructure
Customers on the Professional and Business plans run on their own database and application server. Not shared multi-tenancy.
We trust your team. Hourvio has no screenshots, no webcam monitoring, no keystroke logging, and no mouse tracking. Ever.
Campaign clarity for marketing agencies
Join the Early Access list and we will email you the moment your workspace is ready. No credit card, no commitment.