Grant-based projects with donor-ready reports
Track staff and volunteer hours against grants, manage team roles, and export reports for donors and boards from a European workspace.
🇪🇺 GDPR compliant · EU servers · No surveillance
Built for grant accountability
We built Hourvio with non-profits in mind because grant funding lives on documentation. Every hour a staff member or a volunteer spends on a funded programme has to land on the right grant, line up with the right budget line, and produce a report a funder can scan without a spreadsheet. Getting it wrong is not just bookkeeping — it risks the grant and the next one after it.
Hourvio treats each grant as a project with its own budget, members, and description. Staff run the timer or type into the weekly grid, volunteers get their own narrow-scope accounts, and the detailed report produces a row-per-entry ledger ready for a funder review. Reports and exports are on every plan, so even a small charity running the Free tier can answer the questions a donor actually asks.
Everything lives on European servers in Germany and is subject to German and EU law. No screenshots, no cameras, no keystroke logging — the people who show up to do the work deserve to be trusted. And because we know non-profit budgets are tight, we offer special pricing — contact us and we will work something out.
Grant-based projects
Each grant becomes a project with its own members, budget, currency, and description, so every hour logged traces back to the funded programme it belongs to.
Volunteer tracking
Invite volunteers alongside staff with role-based access and module visibility toggles that keep them scoped to the programmes they support.
Donor-ready reports
Summary, detailed, and weekly reports with CSV and Excel exports produce the row-per-entry ledger funders want to see.
Team roles and permissions
Admin, manager, member, and volunteer roles with direct supervisor assignments and module visibility toggles match how non-profits actually work.
Transparent costs
Billable and cost rates on Professional show the true labor cost of each programme, and the profit summary doubles as a funded-versus-actual view.
Non-profit pricing
We offer special pricing for registered non-profits and NGOs on every paid plan. Contact us with your registration details and we will work something out.
Set up grants as projects
Create a project for every grant you are tracking against. Attach the funder as the client, set the budget to the awarded amount in the grant currency, and add a description that references the grant number so the context travels with every hour logged.
hourv.ioGrant setupI-NPO-01Grant project creation form with funder, grant number, awarded budget, and description fields populated.Invite team and volunteers
Invite staff as members with their assigned role and direct supervisor. Invite volunteers alongside, scoped to the programmes they support through module visibility toggles so they only see the grants they are part of and nothing else.
hourv.ioTeam and volunteer invitesI-NPO-02Team management page with staff members and volunteers listed side by side with role badges and project scoping.Track time by grant
Staff run the timer against the grant project, volunteers type hours into the weekly grid, and manual entries let people back-date hours from a workshop or a field day. Every entry carries the grant it belongs to and the description that will land in the funder report.
hourv.ioGrant-based time trackingI-NPO-03Weekly timesheet grid with grant projects as rows and staff and volunteer hours distributed across the days.Generate grant reports
Pick the detailed report, filter by grant project and reporting period, and export to CSV or Excel. Every export keeps the active filters, includes the descriptions staff and volunteers entered, and matches the budget tracker on screen to the cent.
hourv.ioGrant report generationI-NPO-04Detailed report for a grant project with date range filter, export menu open, and Excel format selected.Export for donors and boards
Export the summary and detailed reports to CSV for your accounting stack or Excel for a board deck. Send the CSV to your bookkeeper and the Excel to the treasurer, and the numbers match across every format.
hourv.ioDonor exportI-NPO-05Export dialog showing CSV and Excel format options with a column selection panel for a grant report.
Reports funders actually read
Summary, detailed, and weekly reports with CSV and Excel exports, nested grouping, and role-based data scoping for managers and directors.
Grants as projects with budgets
Projects bundle members, budgets, rate cards, and a funder into one place with time or money budgets and threshold alerts at fifty, eighty, and one hundred percent.
Staff and volunteer roles
Four roles, direct supervisor assignments, groups with assigned managers, and module visibility toggles that scope access to the right programmes and people.
Your data stays in Europe
We host every workspace on European servers in Germany, and we never watch your team work. Security is a default, not an upsell.
GDPR by default
Every workspace is GDPR-compliant on day one. No toggles, no add-ons, no separate EU edition.
EU servers in Germany
We run on servers in Germany. Your data never leaves the European Union.
SSO and SAML
Bring your identity provider. We support SAML 2.0 and OIDC for single sign-on on the Business tier.
Multi-factor authentication
Protect every account with TOTP-based MFA. Enforce it workspace-wide on the Business tier.
Audit logs
Every admin action is logged with actor, timestamp, and context. Export and review at any time.
Isolated infrastructure
Customers on the Professional and Business plans run on their own database and application server. Not shared multi-tenancy.
We trust your team. Hourvio has no screenshots, no webcam monitoring, no keystroke logging, and no mouse tracking. Ever.
Grant reporting built for European non-profits
Join the Early Access list and we will email you the moment your workspace is ready. No credit card, no commitment.