From tracked time to professional invoices
Pull unbilled hours into a branded PDF invoice, record payments, and track outstanding balances without leaving the workspace.
Billing that starts with the hours you already tracked
We built invoicing so that every euro billed traces back to a real time entry, a real rate, and a real project. Pull unbilled billable time into an invoice filtered by project, client, or date range, add manual line items, apply tax rules, and finalize a signed PDF in a few clicks.
Finalized invoices are immutable. We snapshot the PDF, calculate a SHA-256 hash, and store the original in archive storage. Subsequent downloads return the same file, so audits and reprints always match what was sent. Every layout and letterhead used at finalization is frozen with the invoice.
Invoicing lives on the Professional plan, together with PDF generation, time-off, approvals, and billable and cost rates, so that finance teams get a complete billing workspace at one honest per-user price.
Create invoices from tracked time
Pull unbilled billable time by project, client, and date range. Group by project or individual entries. Every line item traces back to its source.
Five PDF invoice templates
Pick from five branded invoice templates with configurable colors, fonts, and margins. Preview any layout before finalizing.
Five PDF timesheet templates
Five matching timesheet templates with the same letterhead and branding as your invoices. One visual language, two documents.
Payment tracking
Record full, partial, and multiple payments against one invoice. Amount due decrements as payments arrive, status auto-transitions to paid.
Multi-currency
Each invoice sets its own currency from three supported options (USD, EUR, and CHF). Bill EUR for a German client and USD for an American one, all from the same workspace.
EU tax & legal compliance
Set your VAT rate and tax regulation — standard, tax-exempt, or reverse-charge — and add the legal disclaimer your country requires (for example Kleinunternehmer §19 UStG in Germany). It renders on every invoice PDF with your VAT ID and registration details.
Custom letterhead and branding
Upload branded stationery PDFs for first and continuation pages, configure colors and logo placement, and apply it workspace-wide.
Billable rates
Four-level rate hierarchy resolves from workspace default to project override to task rate to a specific user-project override.
Cost rates
Track internal labor costs separately from billable rates. Profit summaries show revenue, cost, and margin per project or user.
Project budgets
Attach time or money budgets with 50, 80, and 100 percent threshold alerts. Velocity-based forecasts show when a project will hit its cap.
Client profiles
Store tax ID, VAT number, banking details, payment terms, and default currency once. Every invoice auto-populates from the client record.
Document archive
Every finalized invoice and timesheet PDF is filed in a browsable archive. Navigate the folder tree, download a single document, or grab a whole period as a ZIP.
Create invoices from tracked time
Pick a client, choose a date range, filter by project or tag, and import unbilled billable time in one step. Each line item traces back to the source entries, applies the rate that was effective at creation, and can be edited before the invoice is sent.
- Filter unbilled time by project, client, date range, and tag
- Group imported time by project or by individual entry
- Rate snapshots from tracked entries apply automatically
- Edit line items, descriptions, and amounts before sending
- Imported entries are marked invoiced so nothing bills twice
Five professional PDF templates
Pick one of five built-in templates, upload a letterhead PDF for first and continuation pages, tune the colors to match your brand, and set it as the workspace default. The same five-template gallery is available for timesheets, so both documents look like they come from the same company.
- Five invoice templates and five matching timesheet templates
- Custom letterhead PDF for first and continuation pages
- Colors, fonts, and margins configurable per layout
- Preview the layout with sample data before applying it
- Layout is snapshotted at finalize time for stable reprints
Rate cards that drive profit visibility
Set billable rates and cost rates side by side so every project has a revenue number and a labor cost number. Rate changes apply forward with effective-from timestamps, never rewriting historical entries, and a profit summary shows revenue, cost, and margin per project or per user.
- Billable rates with four-level hierarchy override priority
- Separate cost rates for internal labor margin tracking
- Role-based rates for Project Lead, Developer, QA templates
- Per-project rate overrides and per-user negotiated rates
- Profit summary with revenue, cost, and margin per project
Built for these teams
Related features
Time tracking
Every invoice starts with tracked time. Capture hours with a one-click timer, a weekly grid, or bulk import from CSV and Excel.
Reports and analytics
Outstanding invoices dashboard, aging buckets, and billable breakdowns answer the cash flow questions finance actually asks.
Projects and clients
Project budgets, rate cards, and client profiles drive the rates, currency, and billing info every invoice reads from.
Available from the Professional plan
See pricingTurn tracked hours into professional invoices
Join the Early Access list and we will email you the moment invoicing is ready for your workspace. No credit card required.