Organize work by project and client
Projects bundle tasks, members, budgets, rate cards, and a client into one place. Everything else reads from them.
The container every hour belongs to
We built projects as the core container for work. Every time entry, every invoice line item, every budget check, and every report row traces back to a project. That keeps billing accurate, team scopes clear, and reporting consistent as a workspace grows from one freelancer to a forty-person agency.
Core projects and clients are on the Free plan so small teams can start organized from day one. Tags unlock on Starter, and billable rates, cost rates, project budgets, and the full rate card view unlock on Professional. Nothing is locked behind a sales call.
Every project has a Project Lead with write access to their project regardless of workspace role, so a workspace manager can own a client engagement without blanket admin rights. Members see the projects they are assigned to, managers see the clients they supervise, and admins see everything.
Projects with tasks
Break a project down into tasks with estimates, assignees, and status. In position rate mode each task carries its own billable rate.
Client profiles
Store tax ID, VAT number, banking details, payment terms, currency, and contact person once. Every invoice and timesheet auto-populates.
Rate cards per project (Professional+)
Four-level hierarchy resolves from workspace default to project override to task rate to a specific user-project override.
Project budgets (Professional+)
Time or money budgets with threshold alerts at 50, 80, and 100 percent. Velocity forecasts show when a project will hit its cap.
Tags and categories (Starter+)
Free-form tags let users label entries as they work. Admin-governed categories give structured taxonomy for reporting.
Billable and cost rates (Professional+)
Track revenue rates and internal cost rates side by side. Profit summary shows revenue, cost, and margin per project or user.
Team assignments
Add members individually or in batches. Set per-member rate overrides, remove with an impact preview that shows exactly what will change.
Project-level reports
Time entries view, status dashboard, hourly breakdown by user, CSV and Excel exports for client-ready project reports.
Per-project currency
Override workspace currency per project. Invoices created from the project inherit its currency, no manual conversion.
Projects with tasks, members, and budgets
A project in Hourvio carries its own tasks, members, rate card, budget, color, and client. Pick member rate mode or position rate mode depending on how you bill, attach a time or money budget with threshold alerts, and let the status dashboard show tracked time against the estimate.
- Tasks with per-task rates in position rate mode
- Time or money budgets with 50, 80, and 100 percent alerts
- Member rate overrides for negotiated per-person pricing
- Project Lead delegation without blanket admin rights
- Status dashboard with progress, breakdown, and hourly totals
Client profiles with billing info
Every client captures what an accountant would ask for: tax ID, VAT number, banking details, payment terms, default currency, legal address, and contact person. Client-supervisor associations scope manager visibility so each account manager only sees the clients they own.
- Tax ID, VAT number, IBAN, BIC, and payment terms on every client
- Customer, supplier, or both for AR and AP workflows
- Default currency flows to projects and invoices
- Internal notes stay workspace-only, never leak to clients
- Client-supervisor associations scope manager visibility
Tags and categories for flexible filtering
Tags are free-form labels users apply as they work. Categories are admin-governed taxonomies for structured reporting. Both attach to time entries, both feed into every report as grouping and filtering dimensions, and both help when importing unbilled time into invoices.
- Free-form tags like client-call, research, or urgent
- Structured admin-governed categories for reporting
- Policy control for who can create tags and categories
- Filter reports by tag or category across every report type
- Filter unbilled time by tag when importing into invoices
Built for these teams
Related features
Time tracking
Every entry belongs to a project. Projects enforce membership, drive rates, and feed reports and invoices from a single source.
Invoicing
Project currency, client profile, and rate card all flow into invoices so billing is accurate without manual data entry.
Reports and analytics
Group reports by project, client, tag, or category, and export CSV and Excel project reports ready for client hand-off.
Available from the Free plan
See pricingOrganize work the European way
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