Built for how teams actually work
Members, groups, roles, direct supervisors, and approval workflows — the people side of your workspace, without the org-chart theater.
The control plane for who can do what, on whose data
We built team management around four concepts: members, groups, direct supervisors, and module visibility. Every member has a role and a direct supervisor. Groups collect members under an assigned manager. Module visibility toggles restricted areas on or off per user or per role. That is the whole model, and it scales from a two-person team to a two-hundred-person agency without a separate identity product.
Basic team management — inviting members, assigning roles, creating groups — is in the Free plan. Freelancer profiles with contract tracking, timesheet approval workflows, and lock dates unlock on Professional, so small teams can start for nothing and grow into the plan they need.
Every team change is recorded in the audit log. Deletion previews show exactly what will happen to a member's data before you confirm. Nobody gets promoted to owner, no role change touches historical entries, and rejected approvals carry a note that travels back to the author.
Members and invitations
Invite by email with a role selection, track pending invitations, revoke before acceptance, or create users directly from the admin panel.
Groups with assigned managers
Organize members into groups and assign a manager to each. Group managers approve time off and timesheets for their group's members.
Four roles that map to real teams
Admin, manager, member, and freelancer cover the actual divisions of responsibility in a working team. Owners inherit admin access plus ownership transfer.
Direct supervisor assignments
Every member has a direct supervisor. Approval routing follows the supervisor chain automatically for both time entries and time off.
Freelancer profiles (Professional+)
Contract terms, hourly cost rates, contract hours, end dates, and budget tracking kept separate from standard team management.
Module visibility per role
Toggle access to invoices, financial, timesheets, documents, and freelancer pages per user or per role. Admins always retain full access.
Timesheet approval workflows (Professional+)
Managers approve or revert time entries, finalize weekly timesheets, and lock approved periods so numbers can't change after sign-off.
Lock dates (Professional+)
Freeze approved periods at the workspace level. Entries on or before the lock date become read-only for everyone except admins.
Member export
Export the member list to CSV or Excel for HR systems, onboarding workflows, and backups. Admin and owner only.
Role conversion
Promote a freelancer to a member or move a member to freelancer status without deleting accounts. Time entries and project history stay intact.
Four roles that map to how real teams work
Admins run the workspace. Managers run their direct reports and the groups they manage. Members track their own time and submit it. Freelancers get a narrow slice of the workspace focused on timekeeping against the projects they are assigned to. Module visibility flags sit on top of the role model, so restricted areas like invoices and financial can be turned off for individual managers without building a custom role system.
- Admin, manager, member, and freelancer roles out of the box
- Direct supervisor field drives approval routing automatically
- Managers only see and act on their direct reports
- Module visibility togglable per user or per role
- Freelancers get a narrow, project-scoped workspace
- Owner role is reserved and cannot be promoted through the UI
Freelancer profiles with budgets
Contractors are not employees and do not belong on the standard team page as if they were. A dedicated freelancer profile captures contract value, contract hours, end date, hourly cost rate, and contract number. The list shows tracked hours against budget with color-coded alerts at ninety and one hundred percent, so you know when a contract is about to overshoot before it does.
- Contract terms: value, hours, end date, contract number
- Hourly cost rate stored separately from team rate cards
- Budget tracker with color-coded alerts at ninety and one hundred percent
- Expiry display highlights contracts approaching renewal
- Client-scoped project access so freelancers only see their work
- Role conversion preserves time entries and project history
Timesheet approval with lock dates
Managers approve or revert time entries, finalize weekly timesheets, and lock approved periods so numbers can't change after sign-off. Reverting a period carries a note up to two thousand characters that returns to the author with the affected entries highlighted. Once a period is approved and the lock date advances, entries are frozen and cannot be edited except by an admin.
- Weekly, semi-monthly, or monthly approval cycles
- Review queue scoped to direct reports and assigned groups
- Bulk approve and bulk revert for fast end-of-period review
- Revert notes travel back to the author with affected entries
- Lock dates freeze approved entries workspace-wide
- Auto-lock-weekly option advances the cutoff automatically
Built for these teams
Related features
Time off & leave
Leave requests route to the direct supervisor or the group manager and update balances on approval.
Time tracking
Every entry carries its approval state, so pending, approved, and rejected time is visible to everyone involved.
Projects and clients
Project membership, budgets, and rate cards reference team members and freelancer profiles directly.
Available from the Free plan
See pricingManage your team the European way
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